3/9/20 Virtual Office Hours Recap

The Division of Environmental Biology (DEB) held its fourth Virtual Office Hour on March 9th, 2020. We’ll be hosting these office hours 1-2pm EST on the 2nd Monday of every month. There will be a designated theme each time, but attendees are welcome to ask about other NSF-related topics. Program Officers from each of DEB’s clusters will be present at every Virtual Office Hour.

This month’s topic was Rapid Response Research (RAPID), EArly-concept Grants for Exploratory Research (EAGER), and Conference proposals, all of which are described in the PAPPG (NSF 19-1).

The presentation and other documents are available here:

If you were unable to attend, here are some of the questions asked during the Q & A section:

Q: What should be included within the initial email to the Program Officer?

A: The PI should include what type of proposal mechanism you are submitting to (RAPID, EAGER, etc.) as well as a paragraph defining the research idea. This should include the larger question you want to address, a rationale and motivation for the question, a brief outline of the methods, and why it should be submitted as this type of proposal instead of a traditional proposal. There should be enough information for a Program Officer to assess whether this might be a good candidate for a proposal and an invitation for a 2-page prospectus (see below). You can also feel free to make an appointment to talk to a Program Officer of your choice on the phone.

Q: Where should I submit my initial email?

A: You should submit your initial email to the specific cluster that you think your research fits into and include any other programs you think it may be appropriate. We will circulate the initial email among other clusters if it doesn’t fit within the specified cluster’s research priorities.

Q: If I’m invited to submit a 2-page prospectus, what should be included?

A: The prospectus should include information about your expertise, the motivation for your research question, the overall approach or methods you will employ, and what outcomes are expected. You are encouraged to submit a budget at this point as well. References are not required in the prospectus.

Q: If an EAGER is declined, can it be resubmitted with edits?

A: Prior to submission of an EAGER proposal, there is a lot of communication between the Program Officer and the PI. Therefore, the PI should have a good sense of whether the EAGER proposal will be awarded or not. If you want to resubmit a declined EAGER, you are highly encouraged to discuss this with a Program Officer.

If the EAGER proposal is declined because it is not considered ‘high risk,’ please consider submitting your idea as a full proposal to our core solicitation (NSF 20-502).

Q: EAGER proposals under the Idea Machine have a deadline, but it seems that other EAGERs do not. Are EAGERs generally accepted year-round?

A: Yes, EAGERs are generally accepted year-round. However, be sure you contact a Program Officer with your proposed idea before submitting the proposal. Program Officers will discuss the merits of the idea, and then may invite you to submit a full proposal. Please do not submit an EAGER proposal to DEB without getting approval from a Program Officer.

For submissions to the Idea Machine EAGER competition, please see DCL 20-401. A 2-page Research Concept Outline (RCO) must have been submitted to this program to be considered for EAGER funding. This deadline has passed, so RCOs are no longer being accepted. These RCOs are now being reviewed for invitation for full proposals. PIs will be contacted within a few weeks regarding these decisions.

Q: Is there a budget cap for conferences?

A: There isn’t a budget cap for conferences. As described in the PAPPG, the review mechanisms change based on how much money is requested for a conference. A conference requesting $50,000 or less is reviewed by the cluster; a conference requesting $100,000 or less can be reviewed within the division; and a conference requesting more than $100,000 must be externally reviewed.

Q: Is it okay to apply for conference funding for a growing regional meeting hosted at our institutions?

A: Generally we do not fund pre-established conferences. However, if the conference is trying to reach a new group of attendees, we may. You are encouraged to reach out to a Program Officer to discuss this prior to submitting a conference proposal.