Still Required: Personnel List Spreadsheet

When submitting to the DEB Core Programs solicitation (NSF 18-587), remember that we still require a Personnel List Spreadsheet to be emailed to within one business day of your proposal submission.

From NSF 18-587:

“Personnel List Spreadsheet. The spreadsheet template can be found at Please read the instructions carefully. Using the template, compile an Excel file that provides information for all persons identified in the proposal as: “PI or co-PI” (i.e., those listed on the cover page); “Other Senior Personnel/Subawardee”; or “Other Personnel” who have a biosketch included in the proposal. Only one spreadsheet should be submitted per project. All participants in a multi-institutional collaborative proposal should be included on the lead proposal’s Personnel List Spreadsheet. The file must include the FastLane proposal ID assigned after submission of your proposal (i.e., not the Temporary ID # or ID #). Once completed, the file should be submitted by email to within one business day of proposal submission.”

There is only one Personnel List Spreadsheet per project that lists all the PIs, co-PIs, subawadees, and other senior personnel who are involved in the entire project. If there are lead and non-lead proposals, the lead institution submits the spreadsheet and includes all the personnel for the entire collaborative project.

This is not to be confused with the Collaborators & Other Affiliations (COA) form.

There should be as many COA forms as there are biosketches. Each person who has a biosketch in the proposal must also have a COA form. Unlike the personnel list spreadsheet (which must be emailed to DEB after the proposal is submitted), the COA form is submitted in FastLane, at the time of proposal submission. This COA form lists an individual’s potential conflicts of interest.

If you have any questions about these forms or other requirements, please email us at