New Required Format for Collaborators & Other Affiliations


Are you planning to submit a proposal to NSF? As of April 24, 2017, there is a new required template for the submission of the Collaborators & Other Affiliations (COA) information.  This is the information that must be submitted by each PI, co-PI, or Other Senior Personnel identified on a proposal (i.e., anyone who has a biosketch in the proposal) that helps NSF to avoid conflicts when requesting reviews from the community.  Don’t confuse this spreadsheet template with the Personnel List Spreadsheet template required by the DEB solicitation: http://www.nsf.gov/bio/deb/debpersonnellist.xlsx. They are two different things.  There should only be one Personnel List Spreadsheet that lists all of the people associated with an entire project emailed to DEB as instructed in the solicitation, whereas each person associated with a project must have their Collaborators & Other Affiliations (COA) information submitted as a Single Copy Document using this new template.

This new standardized format will ensure that the information is complete, and most importantly, searchable by NSF Program Officers. It includes a section for the person’s name and affiliation(s), PhD Advisors/Advisees, Collaborators, Co-Editors, and other Relationships, with detailed descriptions of who should be included in each section as described in the NSF Proposal & Award Policies & Procedures guide.

Most important things to remember:

  1. Each person listed on a proposal as PI, co-PI, or Other Senior Personnel must submit the document along with their Biosketch and their Current and Pending Support Statement.
  2. After filling out the template, the document must be saved as .xlsx or .xls format, and uploaded to FastLane as a Collaborators & Other Affiliations Single Copy Document
  3. The template and more information about this new process can be found online here: https://www.nsf.gov/bfa/dias/policy/coa.jsp

So why not get ahead of the crowd and make sure that you and all of your collaborators have an updated Collaborators & Other Affiliations template filled out and ready to go? This is not something you want to be pulling together from all of your collaborators the day before you are trying to submit a proposal. And why not share this new NSF process with your Sponsored Research Office, as well?